# Joining a Meeting with the Invite Link
### Creating a Meeting and Sending Invitations
This article explains how to create a meeting in **PortSIP PBX** and send meeting invitations to participants.
Participants can join a PortSIP meeting using an **invite link**, which may be delivered via email, instant message, or directly by the meeting host. The invite link is a web URL that contains the meeting ID and may also include an embedded passcode. This allows participants to join the meeting quickly without manually entering credentials.
When a participant clicks the invite link, their web browser opens a dialog prompting them to join the meeting.
***
### How Participants Join a Meeting
* The invite link opens the meeting join page in a web browser.
* The link may automatically include:
* Meeting ID
* Passcode (if configured)
* Participants can join the meeting with minimal interaction, depending on browser and device permissions.
***
### Prerequisites
Before creating meetings or sending invitations, ensure the following requirements are met:
#### WebRTC Support
* **PortSIP SBC** must be installed and properly configured to support **WebRTC**.
* For detailed instructions, refer to: [Configuring SBC for WebRTC](/portsip-communications-solution/portsip-pbx-administration-guide/9-configuring-portsip-sbc/configuring-sbc-for-webrtc.md)
#### Email Invitations (Optional)
* To send meeting invitations via email, an **SMTP server** must be configured.
* For configuration details, refer to: [Configuring Email Notifications](/portsip-communications-solution/portsip-pbx-administration-guide/31-configuring-email-notifications.md)
***
### Create a Meeting
To create a meeting in **PortSIP PBX** and send invitations to participants, follow these steps:
#### Steps
1. **Sign in** to the PortSIP PBX Web Portal as a **Tenant Admin**.
2. Navigate to **Advanced Services > Meeting**.
3. Click **Add**.
4. Enter the required meeting information (such as topic, meeting extension, PINs, time settings, and participant options).
5. Click **OK** to create the meeting.
***
#### After the Meeting Is Created
After you click **OK**, a dialog box appears displaying the meeting details (as shown in the screenshot below).
From this dialog, you can:
* **Copy the invitation**\
Click **Copy Invitation** to copy the meeting information (including join details) and share it manually via email, chat, or other messaging tools.
* **Send email invitations automatically**\
If an **SMTP server** is configured, the PBX automatically sends meeting invitation emails to all invitees you specified when creating the meeting.
***
### Joining a Meeting by Clicking the Link
To join a meeting using the invitation link, follow these steps:
1. **Click the invitation link** provided in the email, message, or chat.
2. Your **web browser** opens the meeting join page automatically.
3. On the join page:
* Enter your **display name**.
* Select the appropriate **speaker**, **microphone**, and **camera**.
4. Review your device settings to ensure audio and video are configured correctly.
5. Click **Join** to enter the meeting.
***
### Join the Meeting by Dialing the Meeting Number
Participants can join a meeting by dialing the **meeting number** directly from a SIP endpoint.
#### Join from an IP Phone or PortSIP App
As shown in the example above, invitees can dial the meeting number **110200800** from any of the following clients:
* IP phones
* PortSIP mobile app
* PortSIP Windows desktop app
* PortSIP WebRTC client
Once the number is dialed, the caller is connected directly to the meeting.
***
### Join the Meeting by Dialing from the PSTN
Participants can also join the meeting from a **mobile phone or landline** using PSTN dial-in numbers.
#### Example PSTN Dial-In Numbers
* United Kingdom: **+44 1494 523 500**
* France: **+33 2022 123 123**
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#### PSTN Dial-In Configuration Requirements
To enable PSTN access to a meeting:
1. Configure a **SIP trunk** capable of handling inbound PSTN calls.
2. Create **inbound rules** to route the DID numbers to the meeting number.
**Direct Routing to the Meeting**
* Route:
* `44 1494 523 500` → `110200800`
* `33 2022 123 123` → `110200800`
* When a caller dials either PSTN number, the PBX routes the call directly into the meeting.
***
#### Alternative: PSTN Access via Virtual Receptionist
As an alternative approach, you can route the PSTN numbers to a **Virtual Receptionist** instead of directly to the meeting.
**Call Flow**
1. Caller dials:
* `44 1494 523 500` or
* `33 2022 123 123`
2. The Virtual Receptionist answers and plays voice prompts.
3. The caller is instructed to enter the **meeting number** using DTMF.
4. When the caller enters **110200800**, the PBX routes the call into the meeting.
This approach allows multiple meetings to share the same PSTN dial-in numbers.
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